Receiving coral records that specimens have arrived from another participant or moved to another location you own. Saving a receive event updates each specimen's current owner and location in the Australian Wildlife Traceability System (AWTS). You choose where the coral is received, which can be a specific tank or sub-location at your facility. You start from the Receive Coral tile on the Home screen.
Not Tagged? Please note, if the coral you are receiving is not already tagged, you should use the 'Tag Coral' action and select 'Enter purchase', see How do I tag coral from a domestic purchase?
Open Receive Coral and scan
On the Home screen, tap the Receive Coral tile. The Receive coral scanning screen opens with your default scanning method, an empty Scanned items list (with an EDIT button), and two buttons at the bottom: Add notes and Receive coral, both greyed out until you scan.
Scan each specimen's tag. Each tag ID appears in the Scanned items list (for example, 'RFID.99910231923102931') and the header shows the total. Once at least one item is scanned, the buttons become active.
For the scanning methods and how to remove a wrong scan, see How do I choose or change my scanning method (RFID, QR or Visual ID)?
Choose where you are receiving coral
The Receive coral screen includes a Receive at location field that sets where the coral is received. It shows your locations in a searchable list and defaults to your default location preference, so in most cases you do not need to change it.
To receive coral at a different location, tap Receive at location, then use Search location to find and select the location you want. Your list can include tanks and other sub-locations within your facility, not only top-level sites.
Tip: Because you can select a tank or other sub-location, you can use Receive Coral to relocate your own coral between tanks within your facility. Receiving coral you already own records a location change only, with no change of owner.
To set the location that this field defaults to, see How do I set my default tagging method and location? To relocate coral you already own between tanks, see How do I move coral between tanks within my facility?
Optionally add notes
To add a note, tap Add notes, tap the Add notes field, and type your note (for example, 'Received shipment from Cairns facility, all specimens in good condition'). The note is saved when you finalise the receive action.
Finalise and save
Tap Receive coral. The data is saved to the AWTS and a confirmation notification appears at the bottom of the screen (for example, 'Batch received!' in green), with a dismiss (×) button.
What gets updated
For each received specimen, the AWTS updates the current Owner to your participant organisation and the current Location to the location you selected in Receive at location (your default location unless you change it), and adds a 'Received' event to the specimen's traceability journey. If you receive coral you already own, the location is updated with no change of owner. You can view the change on the web app in the Product List.
Error messages you may see
If an action cannot be completed, the AWTS mobile app shows a short message. Here is what the messages you are most likely to see when receiving mean, and what to do.
Message | What it means and what to do |
'This tag isn't registered. Use Tag Coral to register a new coral, then receive it.' | A scanned tag was never registered. Remove it from the list and register it with Tag Coral first. |
'Already in your inventory; it will be received without an ownership change' | You already own that specimen. It is still processed, with no ownership change, so its location is updated to the location you chose. No action is needed. |
'Tag could not be resolved.' | The app could not look that tag up. Check your connection and rescan it. |
'Ownership was transferred but the transport leg could not be recorded…' / '…your notes could not be saved…' | The coral is now yours; only the extra step failed. Record the transport when you are back online, or re-add notes later from Update Coral. |
Receiving fails with an ownership error? The sending organisation may not have shared the coral with you correctly. Ask them to confirm they registered it and shared it with your organisation as a product partner, then try again.
For a full list of messages, see What do the error and status messages on the AWTS mobile app mean?