A Participant's Contacts tab holds the people at that organisation whom your organisation emails when it shares an Order, evidence or a boundary with them. Contacts are private to your organisation: other organisations, including the Participant itself, cannot see them. You can add contacts yourself, and people you notify while sharing are saved as contacts automatically.
Open a Participant's contacts
To see your contacts for a Participant, go to Ecosystem Registries > Participants, open the Participant and select the Contacts tab. The list shows:
First name and Last name;
Email address;
Added: when the contact was added;
Added by: who added it.
Use Search contacts to find someone. If you have no contacts for the Participant yet, the tab shows No contacts yet.
Tip: In WoodFlow EUDR, the Manage buyers and Manage suppliers and their forests tiles on the Home screen open the same Participants list, so you can reach a buyer's or supplier's Contacts tab from there.
Add a contact
To add a contact for a Participant:
Open the Participant and select the Contacts tab.
Click Add contact. The Add contact panel opens and confirms the contact is visible to your organisation only.
Enter the person's Email address, First name and Last name.
Click Add contact to save it, or Cancel to close the panel without saving.
How contacts are used when you share
Contacts save you retyping email addresses each time you share. When you share an Order, evidence or a boundary with an organisation, the Notify people field lets you pick from your contacts at that organisation or type a new email address, up to five people at a time.
Anyone you notify by typing a new address is saved as a contact for that organisation automatically.
People who have an OriginsNext account receive an email telling them about the share.
Note: Contacts belong to your organisation. Each organisation keeps its own contacts, so your colleagues see the contacts you add, but the Participant and other organisations do not.
To share an Order and notify people, see How do I view and manage the Sharing permissions in an Order? For the other tabs on a Participant, see How do I view a Participant's details?