Licences, permits and approvals are recorded in OriginsNext as Evidence. An Evidence record holds the document itself plus the details that make it verifiable: who issued it, its identifier, and the dates it is valid between. Once uploaded, the permit can be shared with a buyer or seen by a regulator without you having to email a copy.
What you can upload
The licences and permits you can upload as Evidence include:
A Commercial Fishing Licence.
A Captive Breeding Approval.
Any other permit or approval that covers your operation.
Both of the permits above are held at organisation level. They cover your business as a whole, not one particular tank, site or species, so you apply them to your own organisation rather than to a Location or a Product.
Upload a permit
To upload a licence or permit:
Go to Evidence Tracking > Evidences. You can also start from the Home screen.
Click + Add evidence.
Choose the evidence template that matches your document. A chip on the template tells you what it can be applied to.
Leave the participant as your own organisation, and apply the permit at organisation level.
Enter the certificate or document's unique identifier, for example the licence number.
Set Valid from and Valid to. Use the shortcuts if the validity period is a standard length.
Add notes if there is anything a reader would need to know.
Drag and drop or browse to upload the issued document. PDF, JPEG and PNG are accepted, up to 20 MB each, and you can upload more than one file.
Click Add evidence.
The record appears in your Evidences list.
For the full form, see How do I apply an Evidence?
When a licence is renewed
When a licence is renewed, upload the renewal as a new Evidence record rather than editing the expired one and changing its dates. Each record keeps its own validity period, so adding a new one preserves the history of which permit was valid when, which is what a regulator will ask for.
Order paperwork is separate
Documents that one specific Order requires, such as a Health Certificate, are not added here. They are handled from that Order's Compliance tab.
For Order paperwork, see How do I add a Health Certificate to an Order?