You can apply an evidence to your products, locations, product templates or your organisation using a guided form in OriginsNext. This links evidences to the relevant supply chain data for traceability and compliance. Order evidences are generated from an Order.

Steps to apply an evidence:

From the home page, click Explore Evidence from the quick actions panel or go to the Menu Bar and select Evidence Tracking > Evidences.
Click Apply Evidence in the top-right corner to open the form.
Choose the target you want to apply the evidence to:
- Product Template, Location, or Organisation → see Table A
- Individual Product or Product Group (e.g. Logistics Unit) → see Table B
Complete the required form fields.

Important: Fields marked with an asterisk (*) are mandatory in both Table A and Table B.

Table A – For Product Templates, Locations, or Organisation:

Use this form if the evidence applies to broad categories or entities not tied to a specific product instance (e.g. evidence of an entire farm location, or business).

Field Name	Field Description	Example
*Select Certificate Template	Select a Certificate Template to apply to your Product Templates, Locations or Organisation. The Certifier will be displayed below.	License to Export, Animal Welfare, Waybill
Organisation
*Apply to (Select Organisation)	From the drop-down list, Choose the Organisation that the Certificate is being applied to. Proceed to ‘Add Certificate Details’ below.	Organisation ABC
Location
*Organisation	Enter the Organisation ID to list the locations linked to that organisation.	ABN.123456789
*Apply to (Select Location)	From the drop-down list, Choose the Location that the Certificate is being applied to. Proceed to ‘Add Certificate Details’ below.	Location 123
Product Template
*Organisation	Enter the Organisation ID to list the product template linked to that organisation.	ABN.123456789
*Apply to (Select Product Template)	From the drop-down list, Choose the Product Template that the Certificate is being applied to. Proceed to ‘Add Certificate Details’ below.	Product Code ABC123
Add Certificate Details
Modules Achieved	From the drop-down list, Choose the modules that has been achieved. NB: This field is available if this was defined in the Certificate Template	N/A
*Certificate ID	Enter a unique identifier for the Certificate being applied.	AWELF000001
Certificate Notes	Enter a description about the Certificate.	Applied to products in Order XXX0001
*Validity	Specify: From: The dates the Certificate was issued. To: The date the certificate expires. NB: Validity To is not mandatory	From: 12-Feb-2021. To: 12-Feb-2026
Certificate Data	Enter additional data for the certificate. NB: This field is available if this was defined in the Certificate Template.	N/A
Supporting Documents	Drag and drop any supporting documents into the shaded box or click in the shaded box to browse for a file(s). e.g. a PDF Certificate, PNG Image of the Certificate.	LicencetoExport.png

Fields with an asterisk (‘*’) are mandatory.

Table B – For Individual Products or Product Templates:

Use this form when applying evidence directly to traceable product instances in the system.

Field Name	Field Description	Example
*Select Certificate Template	Select a Certificate Template to apply to your Product or a Group of products (such as Logistics Unit). The Certifier will be displayed below.	A2 Milk Certified
*Select By	Choose Logistics Unit: If you wish to apply the Certificate to an Order Number that contains a Group of Products. Choose Product: If you wish to apply the certificate to Individual Products.	Logistics Unit (‘Order’) Product
Logistics Unit
Logistics Unit (Select Logistics Unit)	If you choose Logistics Unit the drop-down list will become active. Use the search fields within the drop-down to enter the order details. A list will appear below for you to select the relevant Order(s) you wish to apply the certificate to.	Order.No 123456
*Apply to (Select Product) – From Logistic Unit	All products associated to the Order(s) will appear. Select the Check box next to the product(s) associated to the Certificate or ‘Select all’ if the Certificate applies to the full order. Proceed to ‘Add Certificate Details’ below.	Barcode.xxxxxxxxxxxxxxxxx Barcode.xxxxxxxxxxxxxxxxx
Product
*Apply to (Select Product)	Select by Product Search by Product reference. Then select the Check box next to the product(s) associated to the Certificate or ‘Select all’ if the Certificate applies to the full list.	NLIS.xxxxxxxxxx BodyNumber.xxxxxx Barcode.xxxxxxxxxxxxxxxxx
*Apply to (Select Product) –Upload File	If you choose, Select by Product, you can Upload a CSV file of Products to apply to the Certificate. Select UPLOAD FILE to choose the CSV file. Once it is uploaded repeat the above steps.	Barcode.xxxxxxxxxxxxxxxxx Barcode.xxxxxxxxxxxxxxxxx
Add Certificate Details
Modules Achieved	From the drop-down list, Choose the modules that has been achieved. NB: This field is available if this was defined in the Certificate Template.	N/A
*Certificate ID	Enter a unique identifier for the Certificate being applied.	AWELF000001
Certificate Notes	Enter a description about the Certificate.	Applied to products in Order XXX0001
*Validity	Specify: From: The dates the Certificate was issued. To: The date the Certificate expires.	From: 12-Feb-2021 ; To: 12-Feb-2026
Certificate Data	Enter additional data for the certificate. NB: This field is available if this was defined in the Certificate Template.	N/A
Supporting Documents	Drag and drop any supporting documents into the shaded box or click in the shaded box to browse for a file(s). e.g. a PDF Certificate, PNG Image of the Certificate.	LicencetoExport.png

Fields with an asterisk (‘*’) are mandatory.

Once submitted, the evidence will appear in the relevant product or registry view and be available for sharing with trusted parties.

What is an Evidence?

How do I view my Evidence?

How do I edit an Evidence?

How do I share an Evidence?

What is the difference between Evidence Templates and Evidence Records?

How do I apply an Evidence?

Steps to apply an evidence:

Table A – For Product Templates, Locations, or Organisation:

Table B – For Individual Products or Product Templates: